Careers

Position Title: Vice President of Finance
Department: Finance
Reports To: President
Classification: Full time/Exempt
HR Job Category: Senior Organizational Leadership

POSITION SUMMARY

Are you interested in joining a small and growing, nimble and effective conservation organization with great people? We have done all the hard work of converting the finance function from a paper-based system using antiquated software to one that is fully electronic and secure. We are on NetSuite and have a stellar team of three professionals who drive the smooth functioning of our organization.

We have had part-time CFOs during this transition, and now know we need a full-time Vice President (VP) of Finance to partner with the President to take our organization to the next level. This hands-on strategic advisory position will lead the organization in budgeting, reporting, and auditing. The VP of Finance provides analysis to inform decision-making for the President, Board of Directors, and the leadership team. This person must be willing to dig into NetSuite to analyze trends, run the budgeting process for the organization, and most of all exhibit an ability to think strategically, and be a thought partner with the President.

The VP of Finance will work with senior leadership to produce annual budgets and quarterly forecasts, communicate financial information throughout the organization, including the Trustee finance committee, work with the Trustee investment committee to ensure Manomet’s financial advisors perform according to expectations, and ensure outstanding financial processes and procedures. Success will be measured by enhancing staff and board confidence through timely, precise financial reporting and analysis supporting Manomet’s conservation programs.

Additionally, as an experienced financial leader focused on governance best practices, the VP of Finance provides strategic insights, unlocking growth and capacity for the institution and shaping fiscal management and decision-making for a highly respected and fast-growing conservation organization.

ABOUT MANOMET

Manomet is a 501(c)(3) organization that empowers stakeholders through science and works with partners to make a world where ecosystems and human communities thrive. Since Manomet’s beginnings as a bird banding operation in 1969, its science and research have expanded to focus on ecosystem management and resilience, shorebird conservation, and educating tomorrow’s leaders about the importance of the natural world. Workplace diversity, science, and climate change are the fundamental principles driving Manomet’s work today

ESSENTIAL JOB FUNCTIONS

Strategic Leadership Key Responsibilities:

• Develop financials reports for the Board and recommend enhanced financial reporting structures for efficiency and accuracy.
• Review cost allocation across the organization and determine if adjustments should be made to position Manomet in a more competitive light.
• Review fringe and indirect cost allocation and treatment across the organization and ensure procedures are optimized.
• Work with the President to understand the system of endowment allocation and recommend adjustments.
• Lead and manage the finance team and improve, where necessary, the finance team culture to drive employee growth.
• Review financial policies and procedures annually and develop new ones as needed.
• Perform tasks as directed by the President

Financial Planning and Analysis:

• Obtain working knowledge of NetSuite to understand account structure, reporting capabilities and transaction processing.
• Partner with program VPs to develop annual budget forecasts and monitor actual performance vs. budget.
• Review budget projections quarterly across the organization
• Lead organization-wide financial planning and analysis resulting in accurate and timely budgets and forecasts.
• Present financial reports at finance committee and board meetings to prompt informed organizational governance.
• Identify process and operational improvement opportunities through financial analysis.
• Make recommendations for financial systems and reporting tools that improve efficiency.
• Institute rolling forecasts to monitor progress towards budget targets
• Calculate monthly financial forecasts to project cash flow needs proactively.
• Oversee investment statements and work with the investment committee to ensure goals are being met by financial managers.
• Prepare a financial plan to determine how the organization should pay for a major capital project at HQ to begin around 2026.
• Prepare loan requests for HQ capital project if financing is needed.

Financial Reporting and Controls:

• Review and refine the process for major capital decisions, including precise project evaluation criteria.
• Review and provide oversight on contract/grant management and reporting including approving grant budgets, reviewing restricted funding releases and billing aligned to grant calendars and deadlines.
• Set key performance indicators (KPIs) and manage/develop accounting team members to improve timeliness and accuracy.
• Coach accounting staff on technical skills and best practices to enhance individual development as needed.
• Deliver accurate, clearly presented financial reporting to leadership and external stakeholders.
• Manage audits, ensuring financial records meet accounting standards and identify areas for improvement.
• Prepare and submit timely filings to maintain budgetary compliance and good standing.
• Refine processes for monthly financial closes that reduce days to completion.
• Ensure cash accounts are reconciled, and development and program records are reconciled with financial records.
• Deliver reports to the President monthly to enhance visibility into budget vs actuals.
• Oversee cash management and other treasury functions.

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Master’s degree in relevant field of study/MBA preferred.
• Minimum of 15 years of experience in the financial industry; non-profit experience preferred.
• Experience managing an endowment strongly preferred.
• Experience with investment portfolio strongly preferred.
• Knowledge of principles and practices of public and contract administration, including contractual agreements, budgeting, contract administration, and fiscal management.
• Strong communicator, able to effectively partner with others to ensure the Planning and Reporting team is meeting the needs of the organization.
• Demonstrated experience creating and streamlining financial reporting, which has resulted in increased efficiency and the availability of useful financial information for organizational decision-making.
• Strong acumen in maintaining accurate financial records and preparing clear and accurate reports for operational use
• 10 years of experience in a leadership position within a $5M+ organization.
• Must have a reliable method of transportation and a valid driver’s license.
• Must successfully pass a background check.

WORKING CONDITIONS/PHYSICAL DEMANDS 

• Some travel may be required. Travel is reimbursed.
• Normal office business environment.
• Close work (paperwork, visual examination).
• Occasionally walking up and down stairs, standing, and bending.
• Ability to sit at a computer for long periods.
• Hybrid remote work is possible.

SALARY RANGE: $140,000 – $185,000

HOW TO APPLY:

Please email a resume and cover letter, to jobs@manomet.org by March 25, 2025. Please reference the job title in the subject line.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Manomet provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Position Title: Fisheries Research Technician: Resilient Habitats
Reports To: Fisheries Project Manager
Classification: Non-Exempt

POSITION SUMMARY

The Research Technician position will primarily focus on intertidal and coastal fieldwork, associated data entry, management, and basic analysis techniques. Projects may include long-term green crab monitoring, eelgrass and oyster reef restoration, blue crab mark recapture studies, quahog aquaculture experiments, river herring monitoring, and environmental data collection. The Research Technician will also assist in other efforts depending on specific needs, skill sets, and interests. This may include convening stakeholder groups, interfacing with fisheries management bodies, and conducting outreach and education related to Fisheries initiatives. These projects may require literature reviews, regulatory and legislative analyses, GIS analysis or development of simple data collection tools, support writing reports and guidance documents, and outreach/collaboration with harvesters, municipal staff, land trusts, and other partners.

This is a part-time (30-35 hours per hour) temporary position beginning May 2025 located in Brunswick, Maine.

ABOUT MANOMET

Manomet is a 501(c)(3) organization that empowers stakeholders through science and works with partners to make a world where ecosystems and human communities thrive. Since Manomet’s beginnings as a bird banding operation in 1969, its science and research have expanded to focus on ecosystem management and resilience, shorebird conservation, and educating tomorrow’s leaders about the importance of the natural world. Workplace diversity, science, and climate change are the fundamental principles driving Manomet’s work today.

Manomet’s fisheries team is based out of Brunswick, Maine, with work focused in the Gulf of Maine to build resilient and productive coastal ecosystems and communities by diversifying opportunities in fishing and aquaculture. Most projects include close partnerships with local harvesters, fishers, aquaculture farmers and other community stakeholders.

ESSENTIAL JOB FUNCTIONS

• Work closely with Fisheries Project Manager to execute field research throughout midcoast and Southern Maine.
• Conduct surveys using established protocols in nearshore coastal habitat.
• Timely data entry and associated Quality Assurance/Quality Control work.
• Manage and maintain field and project gear.
• Participate in project-related events.
• Attend external partner meetings related to specific projects.
• Attend internal project and team meeting

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Successful candidates will have exceptional organizational skills, be highly motivated and able to work both independently and in a team.
• Past experience assisting with field research is strongly recommended, ideally in coastal or marine environments.
• Past experience in environmental studies or marine science would be beneficial but is not required.
• Strong communication skills, ability to communicate with a wide range of internal and external colleagues and industry members.
• Interest in marine ecosystems, coastal communities, and fisheries.
• Bachelor’s Degree or equivalent experience.
• Must have a reliable method of transportation and a valid driver’s license.
• Local housing (housing not provided).
• Must successfully pass a background check.

WORKING CONDITIONS/PHYSICAL DEMANDS

• Occasional night and weekend work to support events and donor engagement activities
• Applicants should be comfortable working outside in variable conditions and have the flexibility to conduct fieldwork around the tidal schedule, not a normal 8hr workday.
• Comfort around the water and shoreline is essential and some work may be physically demanding.
• Ability and willingness to travel to various field sites throughout southern and midcoast Maine as necessary to complete job duties. Travel is reimbursed.
• Close work (paperwork, visual examination).
• Ability to sit at a computer for long periods of time.

SALARY RANGE: $19.50 per hour

HOW TO APPLY

Please email a resume and cover letter with 2-3 references to jobs@manomet.org by February 21st.
Please reference the job title in the subject line.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Manomet provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Position Title: Shorebird Technician
Department: Resilient Habitats
Reports To: Senior Conservation Biologist
Classification: Non-exempt

JOB SUMMARY

Manomet is seeking a full-time temporary Shorebird Technician. Working closely with Manomet’s Cape Cod shorebird team and partners, this technician will support our study on the northbound migration ecology of Ruddy Turnstones and Red Knots at New England staging sites. The shorebird technician will assist with both field and lab work. Field work will include shorebird surveys, shorebird trapping (whoosh net or mist net), bird processing (measuring, banding, bleeding, transmitter deployment), collecting sediment samples, and horseshoe crab egg density surveys. Lab work will include extracting invertebrates from sediment samples for identification and processing, and data entry.

This position will run from May 12 to June 20, 2025, and will be based at Manomet headquarters in Plymouth, MA.

ABOUT MANOMET

Manomet is a 501(c)(3) organization that empowers stakeholders through science and works with partners to make a world where ecosystems and human communities thrive. Since Manomet’s beginnings as a bird banding operation in 1969, its science and research have expanded to focus on ecosystem management and resilience, shorebird conservation, and educating tomorrow’s leaders about the importance of the natural world. Workplace diversity, science, and climate change are the fundamental principles driving Manomet’s work today

ESSENTIAL JOB FUNCTIONS

Field Work:

• Conduct shorebird surveys (shorebird identification, counting, and flock estimation)
• Assist with shorebird trapping (whoosh net or mist net)
• Process captured shorebirds (measuring, banding, bleeding, transmitter deployment)
• Collect sediment samples
• Horseshoe crab egg density surveys
• Data collection using eBird and ArcGIS Field Maps
• Assist with field work preparations and other tasks as necessary

Lab work:

• Extract invertebrates from sediment samples for identification and processing.
• Enter and manage data using eBird, ArcGIS, and Microsoft Excel

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Bachelor’s degree or 4 years of relevant work experience
• At least 2 seasons of experience working on biological research and/or monitoring
  
• Familiarity with shorebird identification and flock estimation
  
• Experience handling and banding birds
  
• Demonstrated ability to work independently toward accomplishing goals
  
• Ability to take direction, work as a team member, and lead volunteers
  
• Must have a reliable transportation and a valid driver’s license.
  
• Must successfully pass a background check.
  
• Experience driving or trailering motorboats and backcountry camping, preferred
  
• Familiarity with eBird, ArcGIS, and Microsoft Excel
  
• Experience processing samples in a lab and using microscopes

WORKING CONDITIONS/PHYSICAL DEMANDS 

• Ability and willingness to travel to Cape Cod and Rhode Island field sites (mileage is reimbursable).
• Field work may require working irregular and long hours, including camping at a field site for up to a week at a time.
• Adverse outdoor conditions may be encountered at field sites, including but not limited to exposure to ticks, poison ivy, biting/stinging insects, extremes in weather (heat, sun, cold temperatures, rain, and high winds).
• This is a physically demanding position. The technician will be required to work on small motorboats, wade up to waist deep in coastal waters, carry up to 40 lbs., and walk long distances in sand.
• The lab component of this position will require spending extended periods of time on a computer or at a lab bench entering data or processing invertebrate samples using a microscope.

SALARY RANGE: $19.00 per hour

HOW TO APPLY:

Please email a resume and cover letter, to ldinunzio@manomet.org by March 3, 2025. Please reference the job title in the subject line

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Manomet provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.